spelling bee contest

today was our debut of the language centers freshman spelling bee. overall, it was good. turnouts were sufficient, and rounds were enough to slim down the number of winners nicely. though a bit blah, there were some laughs that hyped up some yawning moments. not bad for a first time. however, it wasnt as perfect as we thought it shoulve been, so i will list some things that needed improvements, for my sake.
to be bettered:
1. preparation should start earlier. time was constricted due to several, if not many, unpredicted circumstances.
2. personnel training. though many helpers were non language center student workers, i realized its mandatory to meet up and explain things first before scattering them to their chores. none of that "ok, so we'll meet and ill assign you jobs" on the spot last minute. meet at least ten minutes to explain things. thoroughly if possible.
3. the need to recognize able helpers and less able helpers. trust me, there is a difference. able helpers might bear more load, but they get work done swiftly and with the right attitude. less abled workers can do more manual labor or simple and constant actions(eg. guiding seats, collecting things)-linear.
4. the need to remind every precise detail. ALL THE TIME.
5. the need to remember that helpers have a great capacity and they can help with things. doing things by yourself can lead to unattended things and delays. make good use of personnel.
6. consider each aspect. how to make the job easier and effective to the max. the announcer had a hard time crossing out names due to the soft file surface and the need to hold on to mic, pen and file at the same time without a table.
7. again, timing. was tight. start earlier. next time, can start 1.5 hours beforehand.
8. consider what needs to be done when hiring. if need to carry heavy furniture, bear in mind to hire more guys. or try to find some guys last minute. IT HELPS ALOT.
9. never trust that someone will come and turn on the ac or help with the internet/sound connection. check these at least half and hour before the contest. or ask someone able to take care of it.
10. think about set up. which way to put the number cards? facing helper or student? if helper is handing out number cards, then IT SHOULD FACE THE HELPER, NOT THE STUDENT.

things are hard to control. just bear in mind three things:
is it necessary?
is it effective?
how does it help?